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Prudential Vietnam Assurance

Always Listening. Always Understanding.

As the leading life insurer, Prudential Vietnam is privileged to provide insurance services to millions of Vietnamese people. It is our mission to touch and enhance every Vietnamese household.

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2016
Prudential Vietnam Assurance

Executive Assistant

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Job Description

1. Accountability

  • To provide secretarial and administrative functions for in-charge areas. in a professional manner.
  • To coordinate and perform a variety of staff support activities for the department 

2. Key responsibilities

  • Follow up all departmental admin such as stationery order/distribution, all leave records and arrange transportation, accommodation, appointments, meetings… to make sure that these tasks must be realized properly.
  • Ensure that all of new documents approved, such as: guidelines, memos, policies… must be proceeded and forwarded to right departments timely, accurately and complied with the company’s policies.
  • Prepare uniform payments to make sure the settlement will be proceeding in accordance with Accounting DepartmAent’s guidelines.
  • Update amendment t Organization Chart and Telephone Number of Dept./Sec. Heads timely to retain the accuracy of intercommunication.
  • Ensure that Training reports, Performance Appraisals from Department Secretaries must be collected, consolidated timely and accordingly.
  • Collect information and logistic support for all company’s events assigned to Partnership Distribution Department to make sure everything must be carried out smoothly 
  • Follow up some admin duties such as preparing and sending memo, filing, consolidating depart documents.
  • Assist other expats in PD dept when needed.
  • Prepare correspondence, reports and materials for publications and presentations.
  • Set up travel arrangement for Department Head
  • Maintain Department Head’s calendar
  • Others: to be assigned by the Line manager or Company’s management (if any)

Job Requirements

1. Qualification:
Mandatory: University/ College Graduate
Advantage: Major in Administration or Secretary is a distinct advantage.

2. Experiences:
Mandatory: Between 1 and 3 years working experience in professional secretary 

3. Knowledge and skill set:
Mandatory: 
• Good written and verbal English
• High sense of responsibility and accuracy
• Good computer skill (Word, Excel, Access, …)

4. Job’s attributes:
• Mature, confident, sociable
• Customer service-oriented

Additional Information

2017-10-11 USD

About Prudential Vietnam Assurance

Prudential is also one of the largest asset management companies in terms of overall assets sourced in Asia excluding Japan.

Being one of the leading life insurers, Prudential Vietnam is privileged to provide insurance services to millions of Vietnamese people.

Prudential Vietnam has the largest market share in the life insurance market with a wide range of products.

In addition to our achievements in the life insurance sector, Eastspring Investments Fund management Company - established in June 2005- and Prudential Vietnam Finance Company (PRU-Finance) - established on Oct 9th 2007- are privileged to provide a variety of financial solutions to serve the various needs of our Vietnamese customers.

Executive Assistant

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