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Hoang Van

HR and Admin Official at Nghi Son Refinery and Petrol Chemical
Ha Noi (Vietnam) - 1 connections

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Overview

  • Current:
    HR and Admin Official at Nghi Son Refinery and Petrol Chemical
  • Past:
    • HR staff at NEC VIETNAM CO.,LTD
    • Project Secretary at Meinhardt International
    • Administrative cum Translator at SATO Vietnam Ltd,.Co
  • Education:
    • Ha Noi University (Ha Noi University of foreign studies), Vietnam
  • Connection:
    1 connection(s)

Summary

I wanna find a job with HR or Admin or Purchasing position for a long term commitment

  • Job Function:
    Admin/Clerical/Translator, Human Resources, Purchasing/Supply Chain
  • Industries:
    Headhunting & HR Services
  • Job Level:
    Experienced (Non-manager)

Experience

  • HR and Admin Official

    Nghi Son Refinery and Petrol Chemical
    January 2014 - Present (7 years 5 months)

    • In charge of lease Contract dealing, reviewing, management and rental payment of accommodation arranged for foreign secondees in both Vietnam and abroad such as Korea, Malaysia, Japan.
    • Organize annual events such as Tet event, International Woman’s day, so on.
    • Processing documents for foreign secondees, including work permit, visa entry to Vietnam, resident card and other support related, etc, in which legalization is a must for hired foreign expert from over the world, such as Romani, Pakistan, India, Holland, ect (manage document of more than 140 foreigners)
    • Compensation & Benefits
    - Process monthly payroll, monthly social insurance reconciliation report, and make sure company’s policies on compensation and benefits for Vietnamese and Japanese managers.
    - Gather all necessary data to benchmark salaries and benefits.
    - Ensure all employees’ compensation and benefit scheme to be applied properly
    - Process social insurance related issues for new staff, current staff, including new insurance book, make claims and follow up payments for social insurance benefits for employees (sick leave, maternity leave, etc), and process Social Insurance Book for leaving staff.
    - Update personnel change or revision of C&B policies.
    • Recruitment and orientation training
    - Implement the recruitment process (CV screening, interview, candidate assessment, reference check) to ensure recruitment is of effectiveness and efficiency
    • Support to complete the joining formalities, including offer letter, labor contractual procedure (for both local and foreign employees), new comer facilities preparation and do orientation training.
    • Execute other jobs assigned by Admin and HR leader

  • HR staff

    NEC VIETNAM CO.,LTD
    December 2011 - December 2013 (2 years)

     1. Compensation & Benefits
    - Process monthly payroll, monthly social insurance reconciliation report, and make sure company’s policies on compensation and benefits for Vietnamese and Japanese managers.
    - Gather all necessary data to benchmark salaries and benefits.
    - Ensure all employees’ compensation and benefit scheme to be applied properly
    - Process social insurance related issues for new staff, current staff, including new insurance book, make claims and follow up payments for social insurance benefits for employees (sick leave, maternity leave, etc), and process Social Insurance Book for leaving staff.
    - Update personnel change or revision of C&B policies.
     2. Recruitment and orientation training
    - Implement the recruitment process (CV screening, interview, candidate assessment, reference check) to ensure recruitment is of effectiveness and efficiency
    - Support to complete the joining formalities, including offer letter, labor contractual procedure (for both local and foreign employees), new comer facilities preparation and do orientation training.
     3. HR Administration works
    - Maintain accurate record of annual leave, sick leave for all local staff and expats.
    - Keep staff database in filing, both hard copy and soft copy and Maintain staff records
    - Processing necessary documents for expats such as: work permit, visa, resident card, etc.
    - Manage annual health checks and Health insurance/24h insurance
    - Implement employee benefits (President Award, annual heath check, company trips, etc)
    - Perform other tasks assigned by the HR leader

  • Project Secretary

    Meinhardt International
    June 2010 - December 2011 (1 year 6 months)

     Assist, maintain filing system (hard and soft copy) according to Meinhardt procedures
     Attend in the coordinate meetings with the Contractor and the Employer and assist Project Manager as an interpreter and paper work.
     Translate any report including monthly report, circulations inwards or outwards, documents and correspondents related to project.
     Take notes during the meetings, prepare minutes of meetings (EN and/or VN) and send it to the Employer, the Contractor for signature. Check that minute of meeting come back signed.
     Responsible for the implementation and ongoing maintenance of all office policies and procedures
    . Manage and order supplies within the budget and stationary.
     Prepare letters accompany documents and ensure all correspondence delivered to proper people/ related parties (including in cc) by hand, email, fax or any proper means.
    - Other duties assigned by Resident Engineer, Project Director and HR & Admin Manager Job Requirement.

  • Administrative cum Translator

    SATO Vietnam Ltd,.Co
    August 2008 - June 2010 (1 year 10 months)

    • Translate documents as required by other departments and boss such as Labor Contract, Trade Union, Internal Training …ISO 14000 documents; Economics Contracts; Services Contracts
    • Be in charge of ISO 14001 program at the company as an ISO auditor and achieve renewal ISO certificate after one year.
    • Perform occasional translation & interpretation for the Japanese director and Vietnamese administrative service suppliers, welcoming guests and dealing with Vietnamese authorities.
    • Day-to-day management of administrative works:
     Arrangement of transportation, accommodation including car rental, flights & hotel booking etc.
     Make Visa, Passport for Japanese Managers
     Organize big events for the company such as Tet party, ISO 14000 party, Kick off SAP software system party…
     Make GL meeting, monthly meeting report to General Manager by Power Point
     Take other duties as jobs of an Admin like letter distribution, answering phone, so on.

Education

  • Ha Noi University (Ha Noi University of foreign studies) (Vietnam)

Training/Certificate

  • ISO 14001

Personal Information

  • Hobbies and Interests:
    sport, zumba dance

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