Public Profile

 1. Compensation & Benefits
- Process monthly payroll, monthly social insurance reconciliation report, and make sure company’s policies on compensation and benefits for Vietnamese and Japanese managers.
- Gather all necessary data to benchmark salaries and benefits.
- Ensure all employees’ compensation and benefit scheme to be applied properly
- Process social insurance related issues for new staff, current staff, including new insurance book, make claims and follow up payments for social insurance benefits for employees (sick leave, maternity leave, etc), and process Social Insurance Book for leaving staff.
- Update personnel change or revision of C&B policies.
 2. Recruitment and orientation training
- Implement the recruitment process (CV screening, interview, candidate assessment, reference check) to ensure recruitment is of effectiveness and efficiency
- Support to complete the joining formalities, including offer letter, labor contractual procedure (for both local and foreign employees), new comer facilities preparation and do orientation training.
 3. HR Administration works
- Maintain accurate record of annual leave, sick leave for all local staff and expats.
- Keep staff database in filing, both hard copy and soft copy and Maintain staff records
- Processing necessary documents for expats such as: work permit, visa, resident card, etc.
- Manage annual health checks and Health insurance/24h insurance
- Implement employee benefits (President Award, annual heath check, company trips, etc)
- Perform other tasks assigned by the HR leader

 Assist, maintain filing system (hard and soft copy) according to Meinhardt procedures
 Attend in the coordinate meetings with the Contractor and the Employer and assist Project Manager as an interpreter and paper work.
 Translate any report including monthly report, circulations inwards or outwards, documents and correspondents related to project.
 Take notes during the meetings, prepare minutes of meetings (EN and/or VN) and send it to the Employer, the Contractor for signature. Check that minute of meeting come back signed.
 Responsible for the implementation and ongoing maintenance of all office policies and procedures
. Manage and order supplies within the budget and stationary.
 Prepare letters accompany documents and ensure all correspondence delivered to proper people/ related parties (including in cc) by hand, email, fax or any proper means.
- Other duties assigned by Resident Engineer, Project Director and HR & Admin Manager Job Requirement.