Public Profile

Key responsibilities:
Logistics:
- Places and follows orders with domestic and foreign suppliers, solves claims if any;
- Negotiating price, quantity, quality, delivery time and payment conditions for final contracts;
- Contact with forwarders/couriers to check vessel schedule and good freight cost for shipping cargo;
- Checking and making C/O;
- Checking and preparing Import and Export documents for the customs clearance (Contract, Invoice, Packing, Import and Export License, …) and co-ordinates with customs service agent for customs clearance;
- Ability to use Electric Customs Declaration software;
- Doing the customs procedure to receive the cargo at sea/air port.
Warehouse:
- Receives and inspects all incoming merchandises / materials and reconciles with purchase orders;
- Records and manage data using computer and barcode system;
- Determine proper storage methods; Store items in an orderly and accessible manner in warehouses;
- Mark stock items using identification tags, stamps, marking tools, or other labeling equipment;
- Serves as a primary focal point for processing and distributing logistics documentation; reporting, tracking damages and discrepancies on orders received;
- Handles goods delivery; maintains records of all deliveries;
- Controls consumables store (catalogues, brochures, gift, …);
- Pack and unpack items to be stocked on shelves in stockroom/ warehouse;
- Advise manage about the material quality / HSE conditions immediately if any discrepancy is detected in stock management;
- Examines physical stock quantities regularly to detect and solve any discrepancies between quantities of indicated inventory and physical stock;
- Maintains the warehouse in a neat and orderly manner.
Admin Assistant:
- Making advance payment and entire payment through the bank;
- Writing and printing VAT invoice;
- Follow up the customer debt;
- Maintain appropriate filling and storage of paper work for audit trails;
- Support Department of Accounting and Administration in accounting and administrative jobs as required.
Customer Service:
- Working by correspondence and telephone with suppliers and customers;
- Support to Team sales to check the stock status, make the quotation and send brochure or catalogue.
Office Manager:
- Managing equipment of office.