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Thu Ha Nguyen

Office Manager at Rolls-Royce International (Vietnam) Ltd – Representative Office in Hanoi
Ha Noi (Vietnam) - 7 connections

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Overview

  • Current:
    Office Manager at Rolls-Royce International (Vietnam) Ltd – Representative Office in Hanoi
  • Past:
    • Aministrator cum Accountant at Mobile Innovation Vietnam Co., Ltd
    • EHS and QA QC Secretary at Taisei Vinaconex Joint Venture
    • Project Secretary, Contact person and Coordinator at Programme for International Students Assessment - Vietnam Office – Centre of Education Assessment Ministry of Education a
  • Education:
    • National Economics University, Vietnam
    • Chu Van An Highschool - Ha Noi, Vietnam
  • Connection:
    7 connection(s)

Summary

- Administration works, HR support in Visa and Workpermit, PIT calculation
- Translation
- Customer service support
- Office Facilities Management, Vendors management
- Logistics support

  • Job Function:
    Admin/Clerical/Translator, Accounting/Finance, Management
  • Industries:
    Civil/Construction/Materials, Finance/Investment, Industrial/Consumer Manufacturing
  • Job Level:
    Manager

Experience

  • Office Manager

    Rolls-Royce International (Vietnam) Ltd – Representative Office in Hanoi
    November 2016 - Present (6 years)

    • Smooth operation of the office from an administration perspective, including communication with customers, liaison with suppliers of office material and equipment including contract negotiation and administration, organization of events and meetings including minute taking, translation, travel arrangements, record keeping, document retrieval, liaison with local authorities, etc.
    • Involve in business development tasks, collection and compilation of statistical and financial data and other business information
    • Management of the office's accounting activities including invoicing and payments, budgeting, banking, cost monitoring & control, liaison with the office's accountant, bank officials, local tax authorities and RRIL finance administrators
    • Communication with customers, partners and strategic contacts, including diplomats and government officials in multiple countries.
    • Maintain effective communication with other Rolls-Royce regional offices, as well as Rolls-Royce Headquarters (including the CEO office) and Rolls-Royce companies.
    • Update operation guidance
    • Maintain an office activity log which included meetings, business travel and leave schedules for all members of staff
    • Act as the gatekeeper role in the office for compliance activities against corporate and local regulations & policies
    • Active assistance with preparation & organization of PR activities in the region, including liaison with the press: Book contribution to BlueDragon; Classbook donation Program to Phu Luu Te school; Donation to Nha Chong Lu
    • Screen and response to incoming correspondence, inquiries and phone calls
    • Provide assistant duties to Country Director and other assistance as required (Travel arrangement, Visa support, Expenses claim,..)

  • Aministrator cum Accountant

    Mobile Innovation Vietnam Co., Ltd
    August 2015 - October 2016 (1 year 2 months)

    • General Human Resource task: Labour contract, Social insurance, Salary calculation, PIT Calculation, VISA, Work permit, Residence certificate, Driving license... for Janpanese managers,
    • General accounting task: following instruction and corresponding from Headquarter and its report: FAST Software, Issuing VAT Invoice, Monthly sales reports, Monthly Financial Reports.
    • Support work of General Director: making appointment, schedule management, accompanying meeting and making minutes etc
    • General administrative operation in office and its improvement with appropriate communication, reporting, consultation: Company Policy, Trade Union Policy, Business certificate, FCT certificate, Tax register information...
    • Support sales activities such as preparing sales presentation materials, telesales
    • Translation work from English/Vietnamese to Vietnamese/English
    • Support customer and business travelers (Hotel, Car, Airticket arrangement etc)

  • EHS and QA QC Secretary

    Taisei Vinaconex Joint Venture
    August 2012 - April 2015 (2 years 8 months)

    • Manage documents for QA&QC department: data inputting, classifying, compiling and editing documents; numbering, scanning, making copies for archives.
    • Translate technical documents relating to constructions, fire-fighting and environment from Vietnamese to English and vice versa
    • Interpret in the meeting with Vietnamese subcontractors of TVJV
    • Make appointments and schedule for meeting with subcontractor
    • Coordinate between engineers and consultant(JAC), subcontractors about work proportion
    • Support Commercial department in payment process as assigned by managers
    • Weekly and monthly report on work progress

  • Project Secretary, Contact person and Coordinator

    Programme for International Students Assessment - Vietnam Office – Centre of Education Assessment Ministry of Education a
    October 2010 - July 2012 (1 year 9 months)

    • Translate technical education documents from English to Vietnamese and vice versa: NPM manual (more than 200 pages), Reading coding (more than 50 pages), Data Manager Manual (More than 300 pages)... PISA sample questions for teachers and students
    • Maintain liaison through email with consortium staff, foreign experts working for OECD, ACER, and Westat… in English
    • Assist the National Project Manager and Key Experts with all schedules and plans on delivering the project in each stage
    • Responsible for administration and general affair tasks such as budget documents, and tracking receipts, facilities purchasing, meeting and workshop preparation
    • Assist staffs in short-term training in Singapore (NPM meeting 2011) and Austria (Coding guide workshop 2012)
    • Assistant for Experts Delegation on project dissemination all over the country and abroad: Visa, ticket booking, accommodation, schedule, appointment…
    • Leader of assistant team in Coding Stage of PISA 2012 Main Survey

Education

  • National Economics University (Vietnam)

  • Chu Van An Highschool - Ha Noi (Vietnam)

Training/Certificate

  • Academic English 3B

Additional Information

  • Groups and Associations:
  • Honors and Awards:
    November 2011 - Participated in National Project Managers Meeting in Program for International Students Assessment in Singapore

    March 2012 - Participated in the Coding training workshop in Program for International Students Assessment in Austria

Personal Information

  • Hobbies and Interests:
    Reading books
    English Music in 1990s
    Hollywood Movies
    US TV series
    Yoga and Gym

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