CEO ask CFO: I need you to cut our operation cost this year by 10%. Where should you start?
If you are the CFO / or business leaders who was request by the CEO to lead this Cost control project, what would you do first? who should you involve, key step, etc...
Pages
- Roshan Murlidhar1315919842
Best Answer
As a finance leader one has to primarily analyse the following:
1) Re-lay the budget (Turnover & Margins) based on current market trends.2) Analyse the Gross Revenue trends over the past 12 months and coming 3 months based on the relaid budget .
Assuming that the revenue is intact without any negative variances:
3) Look at operating expenses (Excluding Staff Costs)
a) Identify if any fixed but unnecessary expenses can be reduced.
b) Analyse borrowing costs such as interest on loans, overdrafts, etc. (These play a major part in costs)
d) Analyse variable expenses (Stationary, electricity, telephones etc.) and create policies to reduce the unnecessary ones.
Eg. if you have a high electricity expense instruct people to shut off the lights, computers and all electronic items if not being used or while leaving the office for the day
Similarly, it goes with telephone expenses, personal calls should not be conducted from office.
There is much more that one can do.Assuming that majority of the operating expenses are fixed/important and there is nothing one can do:
4) Look at Staff Costs to Gross Margin Ratio (%). A threshold eg. 45% - 50% would have been set previously by the senior management depending on the nature of the business. If the % is higher than the threshold then analyse staff strength in individual departments. Look at the income generating departments against the income streams and then look at the back office/support departments.
The percentage mentioned is 10% & sounds a small reduction but it may mean a lot of money if the business is a high volume cash handling unit.
Cost Control and Cost Reduction though sound similar...are two completely different exercises.
Regards
Roshan-
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsmGVrUr98qKellJ--oJ_Tj6PNo5mMrs7PxrDF3N-wn8KdpcbWzNPUU3DZa55siJyl1JvYnqemiHCnbWVtb1qlm9CVcpPXoaWgfYeArlVx12ptnlqkkdTG0dSGn8Ogl2rcrJ6Uk52Gy5-pz6XfkdqvoMtan6hybqBXlaGnsJqqW23YampqhZ2kpp6nrMGcmoZrqp5sblKTmJaXhp_VoJxqg5rH19HVw8-VV6GaoGKhs60. 21
- hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJiUaoObydbWpNLZqJrYc9um2qWeroyxgVpz2W9qbVaplqqan9hSbJGdaXCtqG1snFWX0qOuyaqTmcaHn9SemJyIlWOTb4ae3-A.
-
More
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJeYaoOgydel0tHTlqPad9Wk01hr2XKab1qox6eVoKdbcJlzZJ-rpGqccliTo6aqx6WVzZRZn6tuZJyHlZSWmoSh12qac4bS2dHJ2JCqz5WIbdlwZKBal2lsb4hwsbA. - Vinh Nguyen1320641865
Firstly i will ask his hidden agenda why we need to cut cost. If cutting cost is to increase net profit, i will suggest the following:
1) increase the top line
- expand new market/new clients
- widen product portfolio to the existing
2) Improve gross profit margin
- enhance production capability (more productivity)
- Re-Negotiate the material price (this option IKEA always does)
- sourcing new material suppliers with the same quality like the previous suppliers
- Carry out KAZEN, process improvement to reduce the defect rate,
- Focus on high margin product
3)Operation expenses
- benchmark the company rations vs peers (turnover/sales rep; sales cost/sales rep, per unit…) then have action plan for that
- Reduce above the line ad by below the line; frequency of ad
- regarding G&A:
+ cut extravagant expenses
+ implement energy efficiency to save energy and utility cost
+ Motivate to retain people to save recruitment cost
4) Financial expenses
-Control the cash flow (review distribution policy, credit) to decrease the borrowing amount to save interest expense-
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsmGVrUr98qKellJ--oJ_Tj6PNo5mMrs7PxrDF3N-wn8KdpcbWzNPUU3DZa55siJyl1JvYnqemiHCnbWVtb1qlm9CVcpPXoaWgfYeArlVx12ptnlqkkdTG0dSGn8Ogl2rcrJ6Uk52Gy5-pz6XfkdqvoMtan6hybqBXlaGnsJqqW23YampqhZ2kpp6nrMGcmoZrqp5sblKVm5uahp_VoJxqg5rH19HVw8-VV6GaoGKhs60. 2
- hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJiUaoObydbWpNLZqJrYc9um2qWeroyxgVpz2W9qbVaplqqan9hSbJGdaXCtqG1snFWX0qOuyaqTmcaHn9SemJyIl2aYcoae3-A.
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJeYaoOgydel0tHTlqPad9Wk01hr2XKab1qox6eVoKdbcJlzZJ-rpGqccliTo6aqx6WVzZRZn6tuZJyHl5ebnYSh12qac4bS2dHJ2JCqz5WIbdlwZaBalWlubJhXb7Cx - Ha Nguyen1311649551
The first think i will do is consulting accounting department of company expenses analysis. Later holding a meeting with all company team leaders to get their idea about that. Finally, make my own decision about cost control base on what I get from the meeting.
-
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsmGVrUr98qKellJ--oJ_Tj6PNo5mMrs7PxrDF3N-wn8KdpcbWzNPUU3DZa55siJyl1JvYnqemiHCnbWVtb1qlm9CVcpPXoaWgfYeArlVx12ptnlqkkdTG0dSGn8Ogl2rcrJ6Uk52Gy5-pz6XfkdqvoMtan6hybqBXlaGnsJqqW23YampqhZ2kpp6nrMGcmoZrqp5rblKUnpWDn9ecnp5SwpzY0tTCzcpTcM9rlm3jsw.. 1
- hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJiUaoObydbWpNLZqJrYc9um2qWeroyxgVpz2W9qbVaplqqan9hSbJGdaXCtqG1snFWX0qOuyaqTmcaHn9Sel5yIlmmSW5_g3w..
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJeYaoOgydel0tHTlqPad9Wk01hr2XKab1qox6eVoKdbcJlzZJ-rpGqccliTo6aqx6WVzZRZn6tuY5yHlpqVhp3ZnmmbW9Pa0MjWxaaeylOhpaBqaohplWZsWqGysQ.. - Nguyen Tri Tung1311845554
If you are the CFO/or Business Leaders! You will be prepared and come up with the CEO a well-proportioned action plan for the fiscal year of course almost everything is done relatively, so any cost is reasonable.
According to your question I think priority in this case is the CFO must be cutting administrative costs as transaction costs (such as: receiving guests/visitors, clients, partners, controlled and avoiding to any bribery or corruption), office or bureau costs
Other divisions is followed
-
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsmGVrUr98qKellJ--oJ_Tj6PNo5mMrs7PxrDF3N-wn8KdpcbWzNPUU3DZa55siJyl1JvYnqemiHCnbWVtb1qlm9CVcpPXoaWgfYeArlVx12ptnlqkkdTG0dSGn8Ogl2rcrJ6Uk52Gy5-pz6XfkdqvoMtan6hybqBXlaGnsJqqW23YampqhZ2kpp6nrMGcmoZrqp5rblKVl5mDn9ecnp5SwpzY0tTCzcpTcM9rlm3jsw.. 1
- hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJiUaoObydbWpNLZqJrYc9um2qWeroyxgVpz2W9qbVaplqqan9hSbJGdaXCtqG1snFWX0qOuyaqTmcaHn9Sel5yIl2KWW5_g3w..
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJeYaoOgydel0tHTlqPad9Wk01hr2XKab1qox6eVoKdbcJlzZJ-rpGqccliTo6aqx6WVzZRZn6tuY5yHl5OZhp3ZnmmbW9Pa0MjWxaaeylOhpaBpaohqmGVac-Oy - Hào Nguyễn Ngọc1315553726
You should apply Business Risk Management. You determine the factors which influence on your business and how they do. After that you find out solutions and make a detail plan to act. Remember "increasing revenue is also way to cut cost"
-
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsmGVrUr98qKellJ--oJ_Tj6PNo5mMrs7PxrDF3N-wn8KdpcbWzNPUU3DZa55siJyl1JvYnqemiHCnbWVtb1qlm9CVcpPXoaWgfYeArlVx12ptnlqkkdTG0dSGn8Ogl2rcrJ6Uk52Gy5-pz6XfkdqvoMtan6hybqBXlaGnsJqqW23YampqhZ2kpp6nrMGcmoZrqp5sblKTlp2Shp_VoJxqg5rH19HVw8-VV6GaoGKhs60. 1
- hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJiUaoObydbWpNLZqJrYc9um2qWeroyxgVpz2W9qbVaplqqan9hSbJGdaXCtqG1snFWX0qOuyaqTmcaHn9SemJyIlWGaaoae3-A.
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJeYaoOgydel0tHTlqPad9Wk01hr2XKab1qox6eVoKdbcJlzZJ-rpGqccliTo6aqx6WVzZRZn6tuZJyHlZKdlYSh12qac4bS2dHJ2JCqz5WIbdlwZKBal2xqbohwsbA. - Pascal Ho Ba Dam1316109990
There are 3 kinds of CEO approach to cutting costs:
- the growth leader CEO, he will ask Chief Marketing Officer to reduce the costs so that they dont make the mistake of cutting the R&D of next IPOD/IPAD department. Because that CEO vision the next income stream that will pay for the costs hugely
- the manager CEO, he will ask CFO to rationalize costs they will cut at the risk of demotivating staff (leaving ) or worse cut in the next Nintendo WII project under development. It will be very effective because he has done that all his life... then what is next? with no growth cut every one salary?
- the paternal CEO, he will ask Chief HR to gather all staff and explain that the savings is not a CMO/CHR/CFO job, it is every one saving from turning of light to seeing un-necessary expenses or cost cutting new procedures to contribute to save much more than -10% over the many years to come.
Chose who is the CEO you are?-
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsmGVrUr98qKellJ--oJ_Tj6PNo5mMrs7PxrDF3N-wn8KdpcbWzNPUU3DZa55siJyl1JvYnqemiHCnbWVtb1qlm9CVcpPXoaWgfYeArlVx12ptnlqkkdTG0dSGn8Ogl2rcrJ6Uk52Gy5-pz6XfkdqvoMtan6hybqBXlaGnsJqqW23YampqhZ2kpp6nrMGcmoZrqp5sblKTmZiahp_VoJxqg5rH19HVw8-VV6GaoGKhs60. 1
- hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJiUaoObydbWpNLZqJrYc9um2qWeroyxgVpz2W9qbVaplqqan9hSbJGdaXCtqG1snFWX0qOuyaqTmcaHn9SemJyIlWSVcoae3-A.
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJeYaoOgydel0tHTlqPad9Wk01hr2XKab1qox6eVoKdbcJlzZJ-rpGqccliTo6aqx6WVzZRZn6tuZJyHlZWYnYSh12qac4bS2dHJ2JCqz5WIbdlwZKBamWpobIhwsbA. - Lai Trong Ho1320740395
could you let me know why 10%? If you think that your company does not run at high efficiency , the point is not only 10% should be cut. But if your company are running at high efficiency , the point is how to make more profit and expand your business not to cut some %.
-
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsmGVrUr98qKellJ--oJ_Tj6PNo5mMrs7PxrDF3N-wn8KdpcbWzNPUU3DZa55siJyl1JvYnqemiHCnbWVtb1qlm9CVcpPXoaWgfYeArlVx12ptnlqkkdTG0dSGn8Ogl2rcrJ6Uk52Gy5-pz6XfkdqvoMtan6hybqBXlaGnsJqqW23YampqhZ2kpp6nrMGcmoZrqp5sblKVnZaYhp_VoJxqg5rH19HVw8-VV6GaoGKhs60. 1
- hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJiUaoObydbWpNLZqJrYc9um2qWeroyxgVpz2W9qbVaplqqan9hSbJGdaXCtqG1snFWX0qOuyaqTmcaHn9SemJyIl2iTcIae3-A.
hZWZmZhglHCXlZKExaBkb-GkoGOYcFLJpMWoq4DHo5ifmatXc6xsm2pTcdGrrZenVW7VbW6eUp3Zppeky9TSg5_XnJeYaoOgydel0tHTlqPad9Wk01hr2XKab1qox6eVoKdbcJlzZJ-rpGqccliTo6aqx6WVzZRZn6tuZJyHl5mWm4Sh12qac4bS2dHJ2JCqz5WIbdlwZKBamGpvcIhwsbA.