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Anh Phan

Office Management, Standard Chartered Bank
Ho Chi Minh (Vietnam) - 17 connections

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  • Current:
    Senior Assistant to Real Estate & Administration Head at Standard Chartered Bank
  • Past:
    • Assistant to Senior Facility Manager at HSBC Bank (Vietnam) Ltd.
    • Senior Assistant to Head of Administration & Property Department at ANZ BANK HO CHI MINH
    • Senior Accountant at AIA (Vietnam) Life Insurance Co., Ltd
    • Accountant at Triumph International (Vietnam) Limited
  • Connection:
    17 connection(s)


Office Manager & Financial Controller

  • Job Function:
  • Specialities:
    Office operation management
    Payment/budget & financial control
    Negotiation & vendor management
    Customer service behaviour
  • Job Level:
    Team Leader/Supervisor


  • Senior Assistant to Real Estate & Administration Head

    Standard Chartered Bank
    January 2014 - Present (5 years)

    Provide senior support to Head of Real Estate and Administration in below
     Manage commercial & residential leasing portfolios and prepare property plan for all office locations
     Build up project budget and assist in managing its progress as well as cost monitoring (design, construction, cost)
     Review monthly P&L and maintain operation budget and escalate for necessary financial impact
     Act as the central of health and safety coordination in HCMC office (Fire Drill, SOS emergency, First Aid kit)

  • Assistant to Senior Facility Manager

    HSBC Bank (Vietnam) Ltd.
    August 2013 - December 2013 (4 months)

    Lead the team of 13 staffs across locations from Central to South of Vietnam to facilitate office operation, including:
     Hard service: Building operation & maintenance (M&E, Cooling, Water, Facility equipment, Fire Drill)
     Soft service: Planting, cleaning & waste management
    Reception & switchboard service
    Messenger, mailing & storage
    Accommodation & office supply

  • Senior Assistant to Head of Administration & Property Department

    March 2009 - December 2012 (3 years 10 months)

    Being the key assistance of Property & Administration services as below
     Liaise with landlord to execute all leasing events (commercial & residential leases)
     Supervise day-to-day administration service (reception, mailing, fax, chop, storage, travel, ...)
     Coordinate with competent authorities for related requirement (Security service, Ad work permission)
     Attend in fit-out project & office logistic (relocation, budget, procurement, cost tracking)
     Manage vendor to ensure facility maintenance (M&E, office equipments, security, pest control, cleaning...)
     Verify account payable transaction and monitor expenditure; develop cost allocation structure
     Prepare annual budget/forecast; scheduling expenditures; analyzing variances; initiating corrective actions
     Indentify and propose opportunities to reduce cost within area of responsibilities
     Produce monthly financial analysis and build up P&L impact for location options

  • Senior Accountant

    AIA (Vietnam) Life Insurance Co., Ltd
    September 2004 - June 2008 (3 years 10 months)

    Be responsible for Account Payable team including 3 members:
     Perform day-to-day payment transaction in cash and bank transfer
     Verify transaction and ensure compliance with financial policies and payment procedure
     Maintain vendor/client/staff database and investigate for any payment issues
     Maintain general ledger and perform month-end closing process and reconciliation of the payable ledgers
     Ensure cost allocation aligned to budget and provide explanation upon request
     Contribute to develop procurement and payment policies for cost controlling purpose
     Working with audit team and provide document and explanation for compliance as requested
     Hold discretion of USD1,000.0 for approving for bank transfer request

  • Accountant

    Triumph International (Vietnam) Limited
    July 1997 - February 2004 (6 years 8 months)

    In charge of accounting booking for local sale and tax transaction
     Receive daily sale report and prepare journal voucher related to local retail/wholesale, promotion
     Produce monthly cost and turnover production analysis
     Work with Customs Office for import tax declaration and refund
     Prepare monthly VAT submission report and tax refund document
     Repare other financial report required by authorities

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