Public Profile

Responsible for internal audit functions
Lead and manage the internal audit team to set up internal control system to make sure the proper controls are in place related but not limited to inventory management, operations management, cost management… and organize and conduct periodical audits and un-periodical audits for inventory management, operations management, cost management to reinforce the controls in reality and update/revise the processes/procedures as per management requirements.
- Set up and/or improve the internal control system/policy and procedure to ensure effective and efficient controls are in place;
- Establish and maintain a comprehensive audit program necessary to ensure compliance with accounting standards, policies and procedures;
- Plan to conduct operational, financial and performance audits, selected as a result of a comprehensive risk analyst and assessment process, across multiple business units in order to provide the Management on significant issues and findings regarding to governance, compliance, risk and controls need to be improved;
- Cost Management and Inventory Control.
- Organize and conduct the investigate audits upon requests regarding to fraud and theft;
- Conduct follow ups and make sure the audit findings are resolved within the timeline;
- Training and coaching the staffs to do the audits properly and professionally;
- Provide ongoing support to business managers with regard to risk management processes and internal control compliance;
- Support and initiate in all issues related to tax, local regulations, management, control;
- Work with external related authorities such as Tax Office, External Auditor, Banks;
- Other ad-hoc tasks required.

Victoria Vietnam Group is a head office which is established to manage the series of six Victoria hotels & resorts/properties in Vietnam and Cambodia.

Responsible for finance, accounting and internal audit functions under Group Level.

Duties:

1. General Finance

- Assume overall responsibility for monitoring and managing the Group Accounting and Financial Systems across all entities in according to IAS, VAS and Group’s SOPs;

- Act as the point of contact to Owning company’s Finance, Hotel Financial Controllers, and Head Office Department Heads for all financial matters;

- Manage and supervise Finance and Accounting Teams of hotels/properties to optimize the Group’s financial performance and strategy position;

- Set up and maintain integrity of Accounting Software with useful functions to ensure it remains effective and operational at all times and provide accurate data for reporting;

- Directly responsible for establishing and implementing finance manual including all policies and procedures to ensure an smoothly, efficient and effective finance and accounting system across the managed entities;

- Check and verify Group Purchasing Contracts, Selling Contracts and Payment Vouchers for approval of Managing Director in compliance with Authority Level;

- Ensure Business Units/Hotels are complying with Group P&P, all regulatory, tax and other statutory;

- Provide assistance and direction to the Business Units regarding financial matters;

- Coordinate and deal with External Audit, Tax Department, Bank, and Relevant Departments;

- Design training program applied for finance and accounting teams to develop, manage and motivate resources;

- Support the Owning Company to perform due diligence with new projects;

- Any other tasks assigned by the Managing Director and the Owning Company.

2. Reporting and Cost Control

- Build up and develop management report templates, tools and a financial reporting system to provide critical financial and operational information to the Management and Owning Company;

- Implement an efficient Reporting Scheme and Reporting Line to submit timely, accurate and useful financial information with actionable recommendations on both strategy and operations to the Management and Owning Company;

- Ensure that accounting records are accurate, complete and correct as well as in line with any governmental regulations or internal requirements by periodic reviewing/cross-checking;

- Produce timely, accuracy and completely Consolidation, Management, Financial Reports and others reports if requested to ensure providing useful financial information for making decision and action plan;

- Provide monthly performance presentation to provide analysis to the Management to understand the hotels’ performance and emphasize notable operational, accounting/financial variances to Budget. Assist Finance Department of the Owning Company to assess organizational performance against both the annual budget and company’s long-term strategy;

- Lead a monthly meeting with Hotels’ General Managers, Financial Controllers and Heads of Departments to review monthly performance and challenge them in order to control costs and maintain target profit;

- Periodic review of expenditures to ensure that any un-planned expenditures been aware;

- Provide Cost Analysis to Sales and Revenue Department to design Annual Rate Structure and Promotion Program;

- Instruct all Finance Teams do half-yearly closing accounts in compliance with IAS, VAS and Internal Requirements as well as reviewing before closing and advising adjustments entries if any.

3. Tax Advice and Consulting

- Provide with hand-on support and advise Business Units/Hotels in terms of Accounting, Finance , Taxes and Compliance;

- On behalf of hotels, deal with Local Tax Department and Relevant Departments on legal or tax issues;

- Ensure that Tax Finalization and Declaration Reports (VAT, PIT, WHT, CIT) are timely, accurate, complete and correct as well as minimize tax liabilities and obligations;

- Provide hotels/business units an knowledge update on Tax Laws, Legal Regulations, Finance and Accounting Standards/Policies to ensure that all modifications, amendments, new issues are aware and applied.


4. Budget and Planning

- Responsible for working with the Managing Director, Hotel General Managers, Hotel Financial Controllers and each business unit head to produce business planning, hotels budget/forecast and capital expenditure in alignment with The Owning Company’s strategic plan. Monitor the results on a monthly basis.


5. Cash Flow Management

- Oversee cash flow planning and arrange financial support to entities among the Group;

- Oversee cash, investment and assets management;


6. Internal Audit

Manage and organize a sound internal audit to provide independent and objective reviews and assessments of business activities, operations, financial systems and internal controls of the entities and its properties in compliance with Group P&P, Local Tax Laws and Regulations and providing helpful information to the Management & the Owning Company;

- Establish and maintain a comprehensive audit program necessary to ensure compliance with accounting standards, policies and procedures necessary to safeguard Group assets

- Set up and/or improve the internal control system/policy and procedure to safeguard the assets of the entities;

- Plan to conduct operational, financial and performance audits, selected as a result of a comprehensive risk analyst and assessment process in order to provide management with an independent appraisal;

- Ensure that Victoria resources are used efficiently and effectively while working towards helping Victoria achieve its mission.

- Confirm that established company policies, procedures, the Standard of Performance Manuals (SOP’s) and plans are being followed;

- Identify areas where efficiency and profit improvement programs should be implemented;

- Periodic review and cross-check accounting data bases in compliance with VAS, IAS and Victoria P&P.

Responsibility for financial analyst and advise investment opportunities.

Duties:

- Preparing the reports of analysis and valuation of businesses for both listed and unlisted companies;

- Research and analyzing on industries to prepare the industry analysis reports;

- Collecting information and prepare company snapshot to support Corporation;

- Due diligence.